Every trip, not just the big ones
Four weeks across six cities. A weekend in the mountains with friends. An overnight business trip. The thing they all have in common is the attention and care we put into making each one memorable and seamless.
That is what we do.
Three ways we plan travel
Most of our work takes one of three shapes. We determine the right level of planning on our first call, and the fee follows the scope of the trip.
Foundations
Air, lodging, and transfers, planned together. This suits shorter trips, business travel, and travelers who prefer to shape their own days but want clear recommendations on where to stay and the cleanest way to get there.
Tailor-made journeys
For complex, multi-stop, or first-time journeys, we shape the trip from beginning to end. Air, hotels, transfers, guides, experiences, dining, and pacing are planned as one itinerary, with every booking managed and every important decision confirmed.
Sailings
We start with the traveler, then choose the right line, ship, cabin, and itinerary. We also plan what surrounds the sailing: hotels and transfers before and after, air, private guides in port, dining, and the details on board.
Booked on their own
Not everything needs a a full plan and itinerary. A flight or a hotel stay, handled on its own, gets the same attention from us.
Awen Air
Air, planned and booked on a standalone basis for those with their ground plans already set. We plan the routing, book the fares, and manage the flights from departure to arrival, with monitoring throughout, backed by a 24/7 air desk staffed with professionals, and a response ready when something changes, so you do not spend hours fixing problems that are not yours to fix.
Hotel Bookings
Have a property in mind? For our existing clients, we will gladly book hotel and villa stays with our partners on a complimentary basis. These stays come with the full welcome: preferred rates and amenities where our partners extend them, and the hotel expecting you, with your preferences shared ahead of your arrival.
Every hotel we book comes with the amenities our partners extend to our guests: special rates, breakfast included, room upgrades and early check-in or late check-out where available, and the knowledge that the hotel is expecting you, with your preferences communicated ahead of your arrival.
From departure to homecoming, the details are ours to mind, so you are free to enjoy the trip.
One relationship for the whole year
Awen Private Client is an annual arrangement for a limited number of households who travel often and want the year’s travel managed as a whole.
We begin with a conversation about the year ahead: the trips taking shape, important dates, passport and visa timing, and the decisions that will matter later.
Routine air, hotel, and transfer requests are handled throughout the year without a separate Awen fee each time. Two complex journeys receive the complete Awen planning process, while additional complex travel is scoped separately.
Preferences, family context, and what we learn from each trip carry forward into the next. It suits households who would rather not decide whether a travel request is worth asking about.
The next step is a conversation about the coming year and whether the arrangement fits the way you travel.
Awen Private Client
How we work
We follow the same process, whatever the size of the trip.
01
Conversation
We start with a call: who is traveling, when, what kind of trip, and the budget we are working to. We confirm our fee on this call, before any planning starts.
02
Proposal
We build the trip at the level you need: for some that is flights, hotels, and transfers; for others it is the full plan, days, guides, and tables included. Either way it is a starting point. Tell us what you would change and we advise.
03
Booking
Once you approve, we book everything. Then we handle the rest: travel documents, passport checks, and notes to your hotels before you arrive. Before departure, you have every confirmation in hand.
04
Travel
While you travel, we stay close to the trip: the flights, the hotels, the moving parts. If something changes, we sort it out, often before it reaches you. And when you are home, we want to hear how it went.
If you have a trip to plan, book a call. If you just need a hotel room booked, send the request. Both go to the same place.